Job Title: DMSS Operations and Finance Administrator

FLSA Status: Full Time - exempt
Reports to: DM Coordinator

Schedule: FT/E, Monday-Friday Standard Office Hours
Supervises: Culinary Director, Distribution Center, Procurement and Administrative Specialist

Rate of Pay: $100,000-110,000/year

Closing Date: 5/1/2024

Benefits: Standard; Full-Time, Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit - 20 vacation days per year, accrued at the rate of .0769 hours for each hour worked (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function

Under the direction of the Denver Metro Coordinator (DMC), the Denver Metro Social Services Operations and Finance Administrator (DOFA) oversees the fiscal management operations of DMSS by managing the operations of finances. The DOFA works to enhance the quality of DMSS programming. The DOFA ensures department budgets and contracts are monitored, analyzed, and in alignment with approved budgets. The role will have a particular focus on the finance, personnel, and logistics functions within the department and works closely with the DMSS team, the Divisional Finance Department, the Divisional Human Resources Department, and Divisional Headquarters department heads, particularly Finance and Human Resources.

Duties and Responsibilities

• Providing administrative leadership and support for requirements of DMSS.
• Complying with TSA policies and procedures and local/federal agencies.
• Submitting or delegating TSA Program Council items; coordinating and internally tracking and processing grants and contracts through their approval process.
• Leading and managing team: hiring, training, developing staff goals, providing feedback and conducting one-on-one meetings, and conducting initial and annual performance evaluations.
• Managing safe workplaces risk assessment and HR-related matters. This includes performance management, training, and managing / investigating conflict, as needed. Working to implement and reinforce policies and procedures to ensure a safe and productive work environment.
• Supervising employees, including big picture and task supervision of supervisees.
• Conducting and auditing needs assessments to reinforce current policies and standardize adherence to policies across DMSS locations.
• Ensuring strong fiscal management of department.
• Provide oversight of spending for overtime including timesheet management.
• Perform other assignments/duties as assigned.

Finance Functions

• Developing/managing/tracking department contracts and budget to ensure timely management; developing real-time projections inclusive of contract spend-downs to ensure full contract utilization and program budgets. Systematically communicating projections and analysis to DMSS leadership team.
• Advising and guiding program directors in budget management including annual budget development, ongoing budget analysis, and modifications.
• Integrating new or modified contract budgets into existing program budgets including staffing allocations and all direct expenses, ensures all DMSS budgets are current and approved.
• Providing recommendations for annual budget needs to the DMSSD for DMSS programs.
• Supporting DMSS leadership in the development of contract budgets to ensure contracts are maximized to their fullest potential.
• Ensuring DMSS department wide contract compliance in financial areas including procurement, expenditures, time tracking, etc. This may include training, review and overseeing policies and procedures, auditing, and monitoring programs in conjunction with quality assurance requirements.
• Working with the Divisional Finance Department to ensure accurate funder invoicing, follow-up of funder outstanding payables, maximizing reimbursement of denied items.
• Providing guidance and department procedures to DMSS leadership regarding contracted financial requirements and TSA financial procedures.
• Managing internal financial projects supporting DMSS programs.
• Submitting all required documents to TSAMM system.
• Recommending corporate credit card approvals to DM Coordinator.

Logistics Functions

Supervision and oversight to the DMSS Culinary Director and central kitchen, DMSS Distribution Center Director and distribution center program, ensuring the smooth logistical coordination across DMSS programs.

Training Functions

• The Salvation Army Driver Training
• Protecting the Mission Training
• Pathway of Hope Training
• Compliance Training
• Finance and HR Required Training and compliance with training content.

Qualifications, Skills, and Education Requirements

• Master's Degree (required) in Business Management or related field or four years of work experience in the field of business management and/or business administration.
• CPA or CMA certification preferred.
• Experience with accounting software systems, integrated database applications along with the ability to use new systems with basic training.
• Proficiency in Microsoft Word, Excel, Teams, and Outlook required.
• Experience with Wellsky preferred.
• Support The Salvation Army's mission with the ability to reflect and model the high standards of the organization.
• Analytical and problem-solving skills, ability to nurture a diverse and positive working environment.
• Excellent communication skills (verbal and written), organizational skills and the ability to prioritize multiple, competing deadlines.
• Continued employment will be contingent on a biennial (every 2 years) background check that is processed in accordance with The Salvation Army's policies.
• Annual MVR will be processed in accordance with The Salvation Army's policies.
• A minimum of 21 years of age for insurance provision, along with the possession of a valid in-state driver's license is required.
• This description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this position statement.

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Acknowledgement of Religious Purposes of The Salvation Army

I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes.

Physical Requirements, Notes

• Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull, and reach overhead.
• Ability to operate telephone.
• Ability to lift up to 25 pounds.
• Ability to access and produce information from the computer.
• Ability to understand written information.
• Ability to perform the essential duties of the position with or without accommodation.
• Note: A request to modify or adjust these requirements may be made to the Supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

Statement of Confidentiality

The DMSS Operations and Finance Administrator (DOFA) occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Intermountain Division in all job-related matters.

Employment at Will

Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at will employment relationship through oral or written promises.